Part I. Platform Terms of Service

1. 1. Acceptance of Terms

   By accessing or using SubmitYourTime.com (the “Platform”), you agree to these Terms of Service, our Privacy Notice (Part II below), and any policies referenced here. If you do not agree, do not use the Platform.

2. 2. Service Description

   The Platform provides online tools for time tracking, time entry submission, submission recall/edit workflows, and team/member administration features, including role-based controls and submission settings. Features may vary by subscription plan.

3. 3. Account Registration and Security

   • You must provide accurate, current, and complete registration information.
   • You are responsible for all activity under your account and for maintaining account credential security.
   • You must promptly notify us of suspected unauthorized access or account misuse.
   • We may require email verification, password resets, or additional verification to protect account integrity.

4. 4. Eligibility To Use the Platform

   You must be at least the age of majority in your jurisdiction and able to form a binding agreement. If you use the Platform on behalf of a business, you represent that you have authority to bind that entity.

5. 5. Subscriptions, Billing, and Renewal

   • Paid access is offered through subscription plans displayed on the Platform.
   • Subscription charges, billing intervals, and plan features are shown at checkout.
   • Unless otherwise stated at checkout, subscriptions renew automatically until canceled.
   • Billing, subscription renewal, and payment processing are handled by Stripe, Inc. (Stripe) and are subject to Stripe's terms and privacy policy.
   • We may change plan prices or features prospectively with notice as required by law.

6. 6. Cancellation and Refunds

   You may cancel your subscription via your account billing settings or designated billing portal. Unless required by applicable law, fees already paid are non-refundable and partial billing period refunds are not provided. Service access continues through the end of the paid period unless otherwise specified.

7. 7. User Content and Time Data

   As between you and us, SubmitYourTime owns the Platform, its databases, software, design, structure, and all aggregated or de-identified analytics, insights, and reporting generated from Platform usage. You grant us a worldwide, royalty-free license to host, process, copy, store, adapt, and use submitted data as needed to operate, secure, support, improve, and enforce the Platform and these Terms.

   For personal information, this section does not waive or remove rights provided by applicable privacy laws. Collection, use, disclosure, retention, and rights requests are governed by Part II (Privacy and Data Use Notice) and applicable law.

8. 8. Business and Team Management Features

   Account owners and authorized managers are responsible for permissions, role assignments, and member settings in business accounts. You must only grant access to users you are authorized to manage and ensure your team’s use complies with these Terms.

9. 9. Acceptable Use

   You agree not to:

   • Use the Platform for unlawful, fraudulent, deceptive, or abusive purposes.
   • Upload malware, attempt unauthorized access, or interfere with Platform operation or security.
   • Reverse engineer, scrape, or automate access in a way that disrupts normal service.
   • Submit content that infringes third-party rights or violates privacy/confidentiality obligations.
   • Misrepresent identity, authority, or affiliation.

10. 10. Suspension and Termination

    We may suspend or terminate access, with or without notice where permitted by law, if we reasonably believe you violated these Terms, created security or legal risk, or used the Platform in a harmful manner.

11. 11. Communications

    By creating an account, you consent to receive service-related communications (for example: account notices, security alerts, billing updates, and submission-related notices). Marketing communications are optional where required by law and may be unsubscribed from at any time.

12. 12. Intellectual Property

    The Platform, including software, branding, layout, and non-user content, is owned by us or our licensors and protected by intellectual property laws. Except as expressly allowed, you may not copy, distribute, modify, or create derivative works.

13. 13. Third-Party Services

    The Platform may integrate with third-party services (for example authentication providers, Stripe for payments, or email systems). We are not responsible for third-party platforms, and your use of them is governed by their own terms and policies, including Stripe's services agreement and privacy policy.

14. 14. Service Availability and Changes

    We may add, remove, or modify features, and may perform maintenance that temporarily affects availability. We do not guarantee uninterrupted or error-free operation.

15. 15. Disclaimers

    The Platform is provided on an “as is” and “as available” basis, without warranties of any kind except where prohibited by law. We do not guarantee that outputs are suitable for payroll, tax, legal, or regulatory compliance without your independent review.

16. 16. Limitation of Liability

    To the maximum extent permitted by law, we are not liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for loss of profits, revenue, data, or goodwill. Our total liability for claims arising out of or related to the Platform will not exceed the amount you paid to us in the twelve (12) months before the claim.

17. 17. Indemnity

    You agree to defend, indemnify, and hold us harmless from claims, damages, liabilities, and expenses arising from your use of the Platform, your User Content, or your breach of these Terms.

18. 18. Governing Law and Disputes

    These Terms are governed by the laws of [Insert Province/State and Country], without regard to conflict-of-law rules. Courts located in [Insert Venue] will have exclusive jurisdiction unless otherwise required by consumer protection law.

19. 19. Changes to These Terms

    We may update these Terms from time to time. Material updates will be posted on this page and, when required, notified by email or in-product notice. Continued use after the effective date constitutes acceptance of revised Terms.

20. 20. Contact

    Legal and support contact: [Insert Legal Name], [Insert Mailing Address], [Insert Support Email].

Part II. Privacy and Data Use Notice

21. 21. Categories of Data We Collect

    • Account identity data: name, username, email address, and password hash (or social login identifier).
    • Profile data: optional profile photo, business profile fields, and account settings.
    • Service data: time entries, submission metadata, timestamps, recipient fields, and recall/update history.
    • Billing-related data: subscription status and transaction references from Stripe (we do not store full card numbers).
    • Technical/security data: IP address, browser/device details, authentication logs, and anti-abuse telemetry.
    • Communications data: support requests and notification preferences.

22. 22. How We Use Personal Information

    • Provide and operate core Platform features.
    • Authenticate users, prevent fraud, and maintain security.
    • Process subscriptions and manage account billing status.
    • Send service, transactional, and administrative notifications.
    • Improve usability, reliability, and performance.
    • Comply with legal obligations and enforce these Terms.
    • Generate internal statistics, trend reporting, and product analytics using aggregated or de-identified data.

23. 23. Legal Bases (Where Applicable)

    Depending on jurisdiction, we process data based on contract necessity, legitimate interests, consent, and legal compliance. Where consent is required, you may withdraw it subject to legal and operational limits.

24. 24. Sharing of Information

    We may share personal information with service providers that help us run the Platform (for example hosting, authentication, Stripe for payment processing and subscription billing, email delivery, analytics, and support), under contractual confidentiality and data protection requirements. We may also disclose information for legal compliance, fraud prevention, and rights protection.

25. 25. International Transfers

    Your information may be processed in jurisdictions outside your residence. Where required, we use contractual and organizational safeguards designed to protect transferred data.

26. 26. Data Retention

    We retain information only as long as needed for service delivery, billing records, security, legal compliance, and dispute resolution. Retention periods may vary by data type and applicable law.

27. 27. Security

    We use reasonable administrative, technical, and physical safeguards designed to protect personal information. No system can be guaranteed perfectly secure, and you use the Platform with that understanding.

28. 28. Your Rights

    Subject to local law, you may have rights to access, correct, delete, restrict, object to, or port certain personal information. To make a request, contact us at [Insert Privacy Contact Email]. We may need to verify your identity before processing requests.

29. 29. Cookies and Similar Technologies

    We may use cookies or similar technologies for authentication, session management, security, and analytics. You may manage certain cookie controls through your browser settings.

30. 30. Children’s Data

    The Platform is not directed to children below the age of majority. We do not knowingly collect personal information from children. If you believe a child submitted data, contact us for removal review.

Part III. Monthly Promotional Sweepstakes Rules

NO PURCHASE, PAYMENT, OR PAID SUBSCRIPTION IS NECESSARY TO ENTER OR WIN. A PURCHASE OR PAID SUBSCRIPTION WILL NOT INCREASE YOUR CHANCES OF WINNING. VOID WHERE PROHIBITED.

31. 31. Sponsor

    [Insert legal name or individual legal name], [Insert mailing city/province/state, country] (the “Sponsor”).

32. 32. Sweepstakes Eligibility

    The Monthly Platform Giveaway (the “Sweepstakes”) is open only to natural persons who are legal residents of the 50 United States (including D.C.) or Canada (including Quebec), have reached the age of majority in their jurisdiction of residence, have a verified free account in good standing, and are not disqualified by Sponsor’s eligibility rules.

33. 33. Entry Period

    Each monthly entry period begins at 12:00:00 AM ET on the first day of the month and ends at 11:59:59 PM ET on the last day of that month. Sponsor’s clock is the official timekeeping device.

34. 34. How To Enter

    To enter for free, create a free account on the Platform, verify your email address, and keep the account in good standing during the Monthly Entry Period.

    Qualifying platform activity may earn points. Paid subscription status does not increase the number of entries or improve the odds of winning.

35. 35. Entry Credits and Limits

    Points are calculated on a rolling thirty-one (31) day window. Login points are capped at one hundred (100), entry points are capped at two hundred (200), and submit points are capped at two hundred (200) during that window. On-behalf points are also included in current points as tracked by the Platform.

    Ten (10) current points equals one (1) entry, up to a maximum of forty (40) entries per person per Monthly Entry Period. Points have no cash value and are used only for sweepstakes entry tracking.

36. 36. Entry Integrity / Disqualification

    Mechanically reproduced, script-generated, bot-generated, or third-party sweepstakes-service entries are void. Sponsor may disqualify entries that objectively fail rule requirements, including duplicate accounts, missing required fields, attempts to bypass security challenges such as reCAPTCHA, or suspicious point-generation patterns.

37. 37. Prizes

    Each prize is one (1) digital gift card selected from the rewards catalog available to the winner, subject to account and country eligibility. Reward values vary by selection and are the values shown for the selected reward in the catalog or at redemption time.

    Certain promotional or sponsored rewards may be available only to subscription holders, and any such restriction will be disclosed in the catalog or redemption rules. Free users may select only rewards marked free-user eligible. Prizes are non-transferable and have no cash redemption value.

38. 38. Odds

    Odds of winning depend on the number of eligible entries received in the Monthly Entry Period. Each valid entry has equal odds relative to all other valid entries in the same monthly pool. More points can increase a person's entries, but entries still do not guarantee a win.

39. 39. Random Drawing; Notification; Forfeiture

    Random drawing occurs within ten (10) business days after the Monthly Entry Period ends. Potential winners are notified by email and must respond within seven (7) calendar days or the prize may be forfeited. If a winner is ineligible or non-responsive, Sponsor may select an alternate winner from the remaining eligible entries.

40. 40. Canada Skill-Testing Requirement

    For Canadian residents, declaration as a confirmed winner is conditional on correctly answering a time-limited mathematical skill-testing question, unaided, as administered by Sponsor.

41. 41. Taxes

    Winners are solely responsible for all applicable federal, state, provincial, territorial, and local taxes and reporting obligations.

42. 42. Sweepstakes Privacy

    Sweepstakes entry information is used for contest administration, winner verification, notification, and prize fulfillment, and is also subject to the Privacy and Data Use Notice in Part II of these terms.

43. 43. Regulatory Compliance

    Sponsor intends to operate this promotion in compliance with applicable U.S. and Canadian laws. If registration, bonding, trust funding, translation, or filing obligations are triggered in any jurisdiction, Sponsor may amend rules, limit eligibility in affected jurisdictions, or complete required filings before continuing.

44. 44. Winner List

    To request a winner list (first name, last initial, state/province), send a self-addressed stamped envelope to Sponsor with: “Monthly Sweepstakes Winner List Request – [Month Year]”. Requests must be received within sixty (60) days after the relevant monthly drawing closes.